Everything your staff does on company time – and on company resources – is important. Time spent on social media and video streaming sites can seriously hamper productivity, and visiting malicious sites on company PCs can subject your business to serious legal risks, including costly harassment suits from those who may be exposed to offensive content.
Other consequences may be far worse than mere productivity loss or a little legal hot water. Either inadvertently or deliberately, employees can reveal proprietary information, jeopardizing business strategy, customer confidentiality, data integrity, and more. And, of course, unchecked Web activity in your fiber internet Philippines can expose your network and systems to dangers from malware and other intrusions.
Here are some tips on how to monitor your employees the right way:
Use Activity Monitoring Software
Employee monitoring is just one aspect of a larger discipline known as endpoint security, which includes everything from malware protection to policy enforcement and asset tracking. Large enterprise computing environments demand comprehensive endpoint-security systems, consisting of server software coupled with client software on each user’s machine that may handle many of these functions at once.
There are several good ways to achieve endpoint security for small businesses according to IT managed services provider. You can install a Web-hosted system that combines software on the PC with remote monitoring services to protect your computers and enforce compliance with company policies. You can combine a few complementary tools, such as a desktop security suite and professional tracking software.
Install Access Control System
Access control systems are generally used to control the people who are granted access to a certain building, facility, or area. Companies integrate this technology by assigning different access levels for employees, vendors, and freelancers. This helps business owners get the assurance that everyone will only have access to areas and data that are necessary for them to function in the organization.
Use Web Filters
Most security and monitoring tools include Web and e-mail content filters that can block inappropriate sites and prevent users from sending or receiving files that can jeopardize your business. Make sure to use them. By limiting the ways your staffers can get into trouble, you can prevent problems up front.
Always Check Reports
There’s little point in generating usage reports if you’re not going to check them. Take the time to at least spot-check the reports that your monitoring software generates so that you can identify potential problems early and take immediate action.
What You Should Do
Monitoring your team should be just one small component in a comprehensive strategy to protect your business and maintain productivity. Once you’ve made the choice to monitor, you should follow these general guidelines to ensure your success.
Tell Your Staff About Monitoring
Nobody likes being spied on without their knowledge. Unless you think someone on your team poses a serious threat that requires covert monitoring, it’s best to tell your staff about what you track and why. Many companies accomplish this with a simple statement in the employee handbook telling workers plainly that everything they do on company computers, including individual keystrokes, can and will be tracked. Letting employees know that their behavior is being monitored can serve as a powerful deterrent against unwanted online activity.
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