When doing a cost analysis to evaluate your on-premise solutions, you’d know by now how the cloud can save your business’ time and money. Especially when all your staff is working remotely, you’d think productivity, workflow, and more. Deciding and choosing what you think is the best option for your business to grow starts with how your system works. A cloud-based service is the best option for your business today to save time and money, and without compromising productivity within your remote workforce.

Microsoft Office 365 for business is the answer to all those questions. It has been providing many benefits to businesses since its inception, the best of it being a bigger online storage for important files and documents. It also provides reliability for your IT infrastructure with enhanced IT security to go along with it. Migration can be easy with the help of managed services providers.

So, let’s talk about how Office 365 helps businesses save time and money with efficiency.

Streamline Internal Processes

The ability to make processes more efficient in businesses is one of the biggest advantages of using Office 365. This can be possible through SharePoint which lets the employees to have access to the same and up-to-date information as yours. Associating with co-employees becomes more efficient since Office 365 lets multiple people use simultaneously and see at the same time the same information. SharePoint saves your business a valuable time in the sense that it allows multiple people to work on the same document and at the same time see other’s changes, enabling everyone to easily access the most up-to-date document and lastly having the document saved in a central cloud, eliminating the need to scroll, search, and find countless folders and files.

Reduce Travel Costs

Since Lync can give advanced instant messaging capabilities, audio and virtual conferencing, meetings away from the location of your company are no longer at most important. This can save you and the whole company huge amounts of time and money involving travel and accommodation expenses. What is more interesting in Lync is that it enables you to share applications or desktop with other people in your company, and as well as other companies who as well use Lync.

Collaborate Even When Offline

Through the use of another key feature of Office 365, you can be able to virtually access your data anywhere as long as you have a stable internet connection. This can be favorable especially to businesses who have representatives on the road, or those businesses that have offices or employees in different time zones or just simply employees or partners in a business that needs to access information anytime and anywhere. Changes made on shared files during offline are visible when you’re back online again so you won’t miss out a single update.

Take off Shared Drives

Many businesses in the industry still sport the old fashioned shared drive. Having files dated 1997 stored somewhere in your shared drive is a tell-tale sign that it’s time to upgrade. Most common complaints involve shared drives, storage limits, or unable to locate a file, and the lack of connectivity. These can be solved by moving them to OneDrive or SharePoint.

Reduce Wasted Time

It is very irritating when you are trying to call your colleagues 5 times a day and no one is picking up. Through Office 365, you now have the ability to check their calendar availability in real-time. Giving your partners and employees this kind of information accessibility means you were able to reduce the time that has been wasted in phone tags with your colleagues.

Reduce Business Overhead

With Office 365, it only means your business can reap all these great benefits without having to shed a great amount of money in specialized technology, equipment, servers, software and maintenance. If you don’t have an internal IT support team, it means you don’t necessarily need one, and if you do, it means they won’t need to be concerned about the day-to-day housekeeping and maintenance requirements and can focus on more important business projects.